By-Laws

CURRENT CONSTITUTION AND BY-LAWS

of the

REPUBLICAN CLUB OF ORADELL, NJ

CONSTITUTION

ARTICLE   I NAME – This organization shall be known as the REPUBLICAN CLUB OF   ORADELL (a.k.a. “Oradell Republican Club”) and is referred to herein and in   the By-Laws as the “Club”.
ARTICLE   II OBJECT – The object of this organization shall be to identify and   promote the principles and objectives of the Republican Party for the purpose   of nominating and electing qualified Republican candidates to office, while fostering   community support and encouraging volunteerism.
ARTICLE   III MEMBERSHIP – All   voters of the Borough of Oradell who are registered as Republicans and who   attest their belief in the principles of the Republican Party, shall be   eligible for membership in the Club.
ARTICLE   IV OFFICERS – The Officers of the organization shall consist of:

  • President
  • First   Vice President
  • Second   Vice President
  • Third   Vice President
  • Recording   Secretary
  • Corresponding   Secretary
  • Treasurer

all of whom shall be elected at the Annual Meeting and shall   serve for one year or until their respective successors have been duly   elected.  Their terms of office shall   begin upon their election to such positions at the Annual Meeting.

ARTICLE   V EXECUTIVECOMMITTEE/TRUSTEES – The Executive Committee shall consist of 10 voting members:

  • The   Club Officers (7) as defined in Article IV hereof;
  • The   Republican Mayor of Oradell (0-1);
  • A Republican   member of the Council (0-1), selected from among the Republican   members by them, by the Annual Meeting of the Club;
  • The Republican   County Committee Municipal Chairperson (1), if he/she is already a Club   Officer then a County Committee member shall be selected from amongst   themselves as a person to serve;
  • Previous   Republican Mayor(s) as non-voting member(s).

– Each member of the Executive Committee must be a ‘Member in   Good Standing’, as defined in the By-Laws.

– The Executive Committee shall be the Trustees of the Club.

– If there is a person with any of the above 10 voting title(s)   and/or position(s) who is unable/unavailable/unwilling to serve or an   above position(s) becomes vacated mid-term regardless of   reason without being refilled in accordance with these By-Laws; then a   ‘Member-at-Large’ of the Club shall be selected by a majority vote   of the remaining Executive Committee members, and serve as a replacement with   full authority and responsibility as a member of the Executive   Committee for the full or remaining term.

ARTICLE   VI PROPERTY – All   property of the Club shall be vested in the Trustees.
ARTICLE   VII AMENDMENTS  TO THECONSTITUTION – Any proposed amendment and/or revision to the Constitution   shall be first submitted at a duly convened regular or special meeting of the   Club in writing signed by not less than five (5) Members in Good Standing, at   least two (2) must be Members-at-Large, as defined in the By-Laws.- However, the amendment shall not be moved for adoption until   the meeting next succeeding the one at which it was presented.-  A copy of the proposed   amendment/revision shall be sent by mail to each member not less than ten   (10) calendar days in advance of the meeting at which such amendment/revision   shall come up for ratification.- Provided a quorum is present at that meeting, a two-thirds   vote of the Members in Good Standing present shall be required for the   adoption of any amendment/revision.

BY-LAWS

ARTICLE   I MEMBERS
Section 1 ADMISSION – Every applicant eligible for admission to the Club shall be   sponsored by at least one Member in Good Standing who shall present the name   of the applicant, together with his or her dues for the current year, at a   regular meeting of the Club. There shall be no proration of dues for a member   joining after the Annual Meeting.-  Such applicant shall   not be entitled to vote until the next regular meeting.- Annual membership commences with the opening of the Annual   Meeting and continues until the opening of the next Annual Meeting.
Section 2 VOTING – Any Member in Good Standing shall be eligible to vote on any   matter coming before the Club, except as otherwise provided elsewhere in the   By-Laws.
Section 3 MEMBER IN GOOD STANDING – A “Member in Good Standing” shall be a person meeting the   eligibility requirements of Article III of the Constitution who has been   admitted to membership and who is current in payment of dues as provided in   the By­-Laws.
Section 4

 

MEMBER-AT-LARGE – A “Member-At-Large” is a Member in Good Standing who is not an   officer of the Club or an elected official (Mayor, Council, or County   Committee).
ARTICLE   II MEETINGS
Section 1 MEMBERSHIP MEETINGS – The term “meeting”, unless otherwise specified, shall   mean a duly noticed meeting of the membership at which a quorum is present.   The Annual Meeting shall be held on the fourth Thursday in January. The dates   of the regular meetings shall be as provided by resolution adopted at the   Annual Meeting. Unless otherwise so determined, regular meetings in addition   to the Annual Meeting shall be held on the fourth Thursday in the months of   February, March, April, May, September and October.- The President must call for a special meeting upon the written   request by ten (10) Members in Good Standing of the Club.-

– Written notice of all meetings shall be sent by prepaid U.S.   mail to the address of each Member in Good Standing ten (10) calendar days   prior to the date set for such meeting. Electronic mailings may be sent, in   lieu of postal mailings, to those members providing email addresses, unless advised otherwise.

Amendment adopted January 23, 2014. A previously scheduled meeting may be rescheduled for cause that cannot otherwise be accommodated by any other provisions of these by-laws, with electronic-mail approval by a majority of the Executive Committee to the Club President, to another day in the week of the pre-scheduled meeting or to a day in the week following the day of the pre-scheduled meeting.  Notice of this change shall be sent, five (5) calendar days before the newly scheduled meeting date, by electronic mail to members who have submitted e-mail addresses, and via prepaid U.S. mail to those who have not.

Section   2 QUORUM – Twelve (12) Members in Good Standing shall constitute a quorum   for the transaction of business at any duly noticed meeting.
ARTICLE III OFFICERS
Section   1 QUALIFICATIONS   AND DUTIES – All Officers must be Members in Good Standing. The duties of   all Officers are as specified by these By-Laws.
Section   2 PRESIDENT – The President shall chair all Club and Executive Committee meetings.- The President shall carry out the usual functions attendant   upon the office of President, including general supervision of the affairs   and activities of the Club, as well as preparation and dissemination of all   meeting agendas.- The President shall appoint the chairperson of all committees   except those otherwise provided for in the By-Laws.- The President shall be a member ex officio of all committees, except he/she shall not be a   member of the Nominating Committees.
Section   3 FIRST   VICE PRESIDENT – The First Vice President shall chair the Program and Public   Relations Committees, arrange the programs for the meetings, complete the   arrangements for same and shall see that all Club activities are sufficiently   advertised.- The First Vice President, in the event of the death,   disqualification or resignation of the President, shall succeed to the office   of President for the unexpired term.- In addition, the First Vice President shall assume the   responsibilities of the President in the event of his/her absence.- If the President and First Vice President are unable to attend   a Club meeting, these two senior officers must arrange for another Club   Officer to chair the meeting, with a preference given to the Second Vice   President.
Section   4 SECOND   VICE PRESIDENT – The Second Vice President shall perform the duties of the   President at meetings in the absence of both the President and First Vice   President, and chair the Membership Committee responsible for recruiting and   securing new members and shall appoint three members to said committee.- based on information provided by the Treasurer as topayment of dues, shall maintain the list of all Members inGood Standing.  This list   shall constitute the official membership list of the Club for all purposes   including right to vote; this list shall be brought to all meetings and shall   be open to inspection by any Member in Good Standing.   Copies of the list should be made   available at all meetings and given to any Member in Good Standing who requests   a copy.   The Second Vice President   shall cause a copy of said list to be supplied to the Executive Committee at   the close of each month if any changes have occurred during that month.- The Second Vice President shall develop and maintain a ‘gift   giving procedure’ acceptable to the Executive Committee for gifts up to $100   to members and their families in the even of death, illness or other occasion   deemed appropriate.
Section   5 THIRD   VICE PRESIDENT – The Third Vice President shall serve as Chief Communications   Officer of the Club and as such shall be responsible for maintaining the Club   website and pursuing appropriate avenues of communication using new   technology.
Section   6 RECORDING   SECRETARY – The Recording Secretary shall record and keep the record of   all meetings and proceedings of the Club and of the Executive Committee, and   of all other matters deemed necessary or advisable.  Meeting minutes must be sent to the   President at least 3 calendar days prior to the next meeting.
Section   7 CORRESPONDING   SECRETARY – The Corresponding Secretary shall attend to the sending of meeting   notices, correspondence, any required filing and other matters in connection   with the office of Corresponding Secretary of the Club.- Notices for annual Club dues for the succeeding year shall be   sent by the Corresponding Secretary by November 30th.- New members shall be provided with a copy of the Constitution   and By-laws by the Corresponding Secretary within one month of joining the   Club.  In addition, the Constitution   and By-laws of the Club must be sent to any member on request by the   Corresponding Secretary.  Electronic   copies may be sent.
Section   8 TREASURER – The Treasurer shall collect and receive all dues   and other assessments, shall have custody of the Club’s funds, shall keep   regular accounts thereof and submit a report of the financial condition of   the Club at each meeting of the Executive Committee and regular membership   meeting, and shall deposit all monies belonging to the Club in the Club bank   account designated by the Executive Committee within 30 calendar days of   receipt by the Treasurer.- The Treasurer will submit an annual budget to   the Executive Committee in February.- The Treasurer shall keep an itemized account of   all receipts and disbursements with cause for dispersal.- All checks drawn on funds of the Club shall   require the signature of the Treasurer, who shall sign such checks only in   accordance with the following:a)  Ordinary expenses up to $100, no separate   and/or pre-approval required.b)  Gifts to/for   members and their families shall utilize the Club Treasury up to a maximum of   $100.  Such gifts shall also require the pre-approval of the   President (or another Officer other than the Treasurer or Second Vice President)   and the Second Vice President with confirmation that the gift is in   accordance with the Second Vice President’s ‘gift giving procedure’.  A gift to anyone other than a member and his/her family as   mentioned in the ‘gift giving procedure’ requires the pre-approval   of a majority of the Executive Committee.

c)   For amounts between $100 and $300, the President or a   Vice President shall provide an e-mail or verbal pre-approval recorded by the   Treasurer.

d)   Payments from $300 up to $800, only after   pre-approval of a majority of the Executive Committee and so recorded.

e)   Any payments of $800 or more, only after pre-approval by   a vote of the membership at a duly convened meeting with a quorum present.

Section   9 RETIREMENT   FROM OFFICE – All Officers, upon retiring from office, shall, at the close   of the Annual Meeting, deliver to their respective successors all money,   accounts, record books, papers, passwords, keys and any other property in   their possession belonging to the Club.  In the event of a mid-term resignation, all Club   property in such Officer’s possession shall immediately be delivered to the   President, or in the President’s absence, to the First Vice President.
Section   10 TERM   OF OFFICE – The regular term of office of all Officers shall commence upon   their election at the Annual Meeting and shall continue until their   respective successors are duly elected.
Section   11 VACANCIES – Any vacancies shall be filled by the President with the   approval of the Executive Committee, provided, however, that if the office of   President is vacated, the position shall be assumed by the First Vice   President for the unexpired term.- Based on need (vacancies/absences), the Officers shall succeed   each other in the order listed in Article III unless a particular Officer   prefers not to be advanced to the above mentioned position and wishes to only   maintain the position to which he/she was originally elected.

Section 12

SUPPORT OF CLUB CANDIDATES

– If an Officer or member of the Executive Committee openly   supports the campaign of a candidate other than an official candidate of the   Republican Club of Oradell, such Officer or member of the Executive Committee   shall immediately resign as Officer or member of the Executive Committee, or   be subject to removal for good cause as provided in Article V, Section 2.

ARTICLE IV

ELECTIONS

Section 1

NOMINATION OF CLUB OFFICERS

– The President, at the October meeting, with the approval of   the Executive Committee, shall appoint seven (7) members, all Members in Good   Standing, to serve as a Nominating Committee for Club Officers.- The Members shall be selected as follows:

  • One (1)   Republican member of the governing body (Mayor or Council), selected by the   current Republican Mayor/Council Members, if none is available, than a   current County Committee person selected by the County Committee, who is not   an Officer of the Republican Club.
  • Two (2)   Club Officers (but not the President),
  • The   County Committee Municipal Chair if he/she is not an Officer of the Club; if   he/she is an officer of the club, then the County Committee Vice Chair shall   serve; if both the Chair and Vice Chair are Club Officers, then the County   Committee shall select a member who is not an Officer to serve.
  • A   County Committee person who is not an officer of the County Committee (i.e.   Chair or Vice Chair) which the County Committee shall select by a majority   vote of their members.
  • And two   (2) Members-at-Large.

– It shall be the duty of this Committee to nominate candidates   for the offices to be filled at the Annual Meeting. The Nominating Committee   shall nominate no more than four (4) members of the Nominating Committee as   Club Officers.

– The report specifying the names of the Nominating Committee   members and its nominees shall be sent by e-mail or prepaid U.S. mail to the   membership not less than ten (10) calendar days before the Annual Meeting.

– Other nominations may be made from the floor at the Annual   Meeting by any Member in Good Standing.

– All nominees must be Members in Good Standing.

Section 2

ELECTION OF CLUB OFFICERS – The election of Officers shall take place at the Annual   Meeting. Elections shall be by written secret ballot, or, if only one   candidate is nominated for a position, by acclamation. Each Member in Good   Standing who is present at the Annual Meeting and whose name is on the   official membership list shall be entitled to vote.

Section 3

NOMINATIONS OF CANDIDATES FOR MAYOR, COUNCIL AND   COUNTY COMMITTEE – The President, at the October meeting, with the approval of   the Executive Committee, shall appoint seven (7) members, all Members in Good   Standing, to serve as a Nominating Committee of Candidates for Mayor, Council   and County Committee.- The Members shall be selected as follows:

  • One (1)   Republican member of the governing body (Mayor or Council), selected by the   current Republican Mayor/Council Members, if none is available, then a   current County Committee person selected by the County Committee, who is not   an Officer of the Republican Club. The selected elected official shall not   have a term that is ending with the upcoming election for which nominees are   being chosen.
  • Two (2)   Club Officers (but not the President),
  • The   County Committee Municipal Chair if he/she is not an Officer of the Club; if   he/she is an Officer of the Club, then the County Committee Vice Chair shall   serve; if both the Chair and Vice Chair are Officers, then the County   Committee shall select a member who is not a Club Officer to serve.
  • A   County Committee person who is not an officer of the County Committee (i.e.   Chair or Vice Chair) which the County Committee shall select by a majority   vote of their members.
  • And two   (2) Members-at-Large.

– The Nominating Committee shall not nominate any of its members   as candidate(s) for municipal office. No more than four (4) members of the   Nominating Committee shall be nominees for County Committee.

– The report specifying the names of the Nominating Committee   members and its nominees shall be sent by e-mail or prepaid U.S. mail to the   membership not less than ten (10) calendar days before the March Meeting. Other   nominations may be made from the floor at the March meeting by Members in   Good Standing. All nominees shall be Members in Good Standing or shall apply   for same and pay the required dues before the opening of the March meeting. Voting   privileges are delineated in Article 1, Section 1 of the By-laws.

– If in January the selected Municipal Official, an Officer(s)   of the Club and/or the County Committee Municipal Chair is   replaced/succeeded, those originally selected in October shall continue to   serve on the Nominating Committee unless they choose to resign.  Any replacements   must be in accordance with the aforementioned Nominating Committee selection   process.

– Appointed members of the Nominating Committee for Club   Officers and Nominating Committee for Municipal Officials/County Committee   may be the same or may be different.

Section 4

APPROVAL OF NOMINEES – The approval of nominees referred to in section 3 shall take   place at the March meeting. The approval shall be by written secret ballot,   or if only one candidate is proposed for a position, by acclamation.  Each member in Good Standing who is present   at the March meeting and whose name is on the official membership list shall   be entitled to vote.- The nominees so approved at the March meeting by the Club   membership shall be the official candidates of the Republican Club of   Oradell.

ARTICLE V

EXECUTIVE COMMITTEE

Section 1

COMPOSITION

– The Executive Committee shall be established as provided in   the Constitution.

Section 2

DUTIES

– The Executive Committee shall have power to transact the   general business of the Club between meetings and shall have such other   duties and responsibilities as may be assigned under these By-Laws or by   resolution duly adopted by the membership at a duly convened meeting. At each   regular or special meeting, the Executive Committee shall report to the   membership any actions taken by it since the last meeting.- The Executive Committee by a two-thirds vote of its entire   membership may remove any Officer or member of the Executive Committee for   good cause or for failure to perform the duties of such office.

Section 3

MEETINGS

– Meetings of the Executive Committee shall be held at such   times and places as may be deemed necessary, with at least two meetings per   annum.  Such Executive Committee   meetings may be called by the President and shall be called by the President   when requested by three (3) members of the Executive Committee.

Section 4

QUORUM

– A majority of the members serving on the Executive Committee   shall constitute a quorum for the conduct of business (i.e. 6). However,   approvals of the Executive Committee specifically called for under these   By-Laws shall require the affirmative vote of a supermajority of the entire   membership of the Executive Committee (i.e.: 7).  In lieu of attendance at an Executive   Committee meeting, such vote may be submitted electronically or in writing,   signed by the member and filed with the Recording Secretary. For purposes of   quorum and voting, each person serving on the Executive Committee shall count   as one irrespective of whether such person is serving in more than one   capacity specified in the Constitution.

ARTICLE VI

DUES

Section 1

DUES

– The Executive Committee may change the annual dues by a   two-thirds vote of its members, provided that any change for the following   year shall be adopted before and announced at the October meeting of the   current year.- Until so changed, the   annual dues shall be Thirty Dollars ($30) per annum for the first member of a   household and Fifteen Dollars ($15) for each additional resident of that   household, defined as a spouse, and/or related family member residing in the   same home, providing each meets the membership requirements as defined in the   Constitution. All such additional members shall be identified by name at the   time of dues payment. Invoices for dues shall be mailed to all members on or   before November 30th of the current year, and shall be due and payable by   January 15th.

Section 2

 DELINQUENT DUES

– A member who fails to pay dues by January 15th shall be   ineligible to vote at the succeeding Annual Meeting. Members in Good Standing   the previous year who fail to pay their dues by January 15th shall be   notified at least ten (10) calendar days before the February meeting that   unless such dues are paid before the close of the February meeting, such   member shall not be eligible to vote on the nomination of Candidates for   Mayor and Council and County Committee at the March meeting.

Section 3

REINSTATEMENT

– A member who fails to pay required dues before the close of   the February meeting as provided in the preceding section may gain   reinstatement as a Member in Good Standing by paying the dues at a subsequent   meeting, but such reinstatement shall not be effective until the next meeting   after the one at which said dues were received. Such dues paid other than at   a meeting shall be deemed received at the meeting following such receipt, and   therefore the reinstatement shall not be effective until the next meeting   thereafter.

ARTICLE VII

FISCAL YEAR

SECTION 1

FISCAL YEAR

– The fiscal year shall be from January 1st to December 31st.

ARTICLE VIII

ORDER OF BUSINESS

SECTION 1

ORDER OF BUSINESS

– Robert’s Rules of Order, Current Revision, shall govern the   parliamentary procedure of the Club insofar as the same are not inconsistent   with the Constitution and By-Laws.

ARTICLE IX

AMENDMENTS

SECTION 1

AMENDMENTS

– These By-Laws may be amended and/or revised in the same manner   as provided for the amendment or revision of the Constitution.

ARTICLE X

DISSOLUTION

– The Club may be dissolved by a vote, taken by ballot, at a   regular or special meeting at which a quorum is present, provided said   meeting shall have been duly noticed as provided in these By-Laws, which   notice shall specifically state that Club dissolution is to be voted upon at   the meeting, and provided further that such dissolution shall require the   affirmative vote of a majority of all of the Club’s Members in Good Standing.- Upon such dissolution, the Executive Committee shall, after   paying or making provision for payment of all the liabilities of the Club,   deliver any remaining funds or other assets to the Bergen County Republican   Organization. No other organization or individual connected with the Club   shall be entitled to share in the distribution of any of its assets.

 

 

 

The Constitution and By-Laws were created in 2002.  Two amendments were made with regard to dues and e-mail in 2008 and 2009.  This proposed total revised version reflects the first comprehensive review of the Constitution and By-Laws since 2002, and reflects the work of the entire By-Laws committee.

Respectfully submitted,

The 2012 Republican Club By-Laws Committee:

Joe Murray, Mayor ___ ________{Original BL-8 signed 9/5/12, revised at 9/27/12 Club meeting}

Donna Alonso, Councilwoman___{Original BL-8 signed 9/9/12, revised at 9/27/12 Club meeting}

Melinda Rabbia, Municipal Chair _{Original BL-8 signed 9/6/12, revised at 9/27/12 Club meeting}

Steve Carnevale ___ __________{Original BL-8 signed 9/9/12, revised at 9/27/12 Club meeting}

Joe Polyniak _________________{Original BL-8 signed 9/5/12, revised at 9/27/12 Club meeting}

Jim Sattely ___________________{Original BL-8 signed 9/9/12, revised at 9/27/12 Club meeting}

All of the above Committee Members were determined to be ‘Members in Good Standing’.

RC Meeting Proposed:  9/27/2012

RC Meeting Approved:  10/25/2012